Engineering teams use BenchMoxie to stay on top of every calibration, every loan, and every device in their fleet — without spreadsheets, without chasing people, without audit surprises.
BenchMoxie is purpose-built for equipment-heavy teams dealing with calibration deadlines, shared device pools, and quality audits. Every feature earns its place.
The home screen is a live ops dashboard — total devices, in room, on loan, under calibration, due soon, overdue. One look tells your team exactly where every device stands, right now.
Status updates automatically from each device's calibration interval. Configurable advance warnings surface expiring calibrations before they become audit findings.
A structured reserve → hand-out → return workflow replaces email threads and whiteboard lists. Every loan is logged, every borrower is accountable, every return is timestamped.
A visual calendar shows all active loans and reservations for your organisation at once. Spot availability gaps, plan equipment schedules, and share a subscription link — no login required for read-only access.
Serial numbers, asset tags, calibration certificates, manuals, photos, and decommissioning records — all attached to the device, all searchable, all audit-ready.
New users receive a one-time email link to set their own password. Admins create accounts without ever seeing credentials. When SSO is configured, password onboarding is skipped entirely — users just sign in.
Configure exactly who gets notified for each event — the borrower when a loan is nearly due, the lab manager when calibration expires, reception when a new reservation comes in.
Bulk-import your existing inventory from any spreadsheet in minutes. Export calibration reports for ISO audits or update calibration dates in bulk via CSV — no manual entry per device.
Users, Receptionists, Administrators — each with precisely the permissions they need. SSO groups map to roles automatically, so onboarding an entire team takes minutes.
BenchMoxie is designed around the real workflow of equipment-heavy teams — from reservation to return, from import to audit. No training required.
Any team member browses the device catalogue, sees what's available on their dates — including on the team calendar — and submits a reservation directly from their browser. No admin approval needed.
The receptionist sees pending reservations in a queue, confirms the hand-out, and the loan is created instantly. Device status updates across the dashboard, calendar, and device detail in real time.
Configurable email notifications alert borrowers before their loan is due, and flag the lab manager when a calibration deadline approaches — all without anyone lifting a finger.
Every loan, every calibration status, every certificate upload — all timestamped and exportable. Hand a quality auditor exactly what they need in the time it takes to download a CSV.
One settings screen in BenchMoxie. No IT ticket. No script to run. Your admin picks the provider, pastes in the metadata, and from that moment on everyone signs in with their existing corporate credentials.
Every BenchMoxie plan includes the full feature set — dashboard, calibration tracking, loan workflows, team calendar, CSV import, and email notifications. No upsells, no feature tiers.
Billed annually · no minimum seat count Billed monthly · no minimum seat count
10 seats included · extra seats at €20/seat/yr 10 seats included · extra seats at €2/seat/mo
50 seats included · extra seats at €15/seat/yr 50 seats included · extra seats at €1.50/seat/mo
Hosted on Hetzner — GDPR-compliant, all data stays in the European Union. · 14-day money-back guarantee on annual plans.
No servers to configure, no infrastructure to manage. BenchMoxie is fully hosted — we handle uptime, backups, and updates so you don't have to.
Tell us about your team and we'll have your organisation provisioned within one business day — credentials in your inbox, ready to log in.
Connect your identity provider (SAML, Azure AD, OIDC) and your team signs in on day one — no pre-provisioning. Or skip SSO and let users set their own password via a secure one-time invite email. Your choice.
Upload a CSV of your existing devices or add them individually. Set calibration intervals per device, and the system starts tracking immediately.
Daily automated notifications. Self-service reservations for your team. A complete audit trail you can hand to an ISO auditor without breaking a sweat.
Whether you have a specific question about SSO integration, calibration workflows, pricing, or you just want to see the product in action — we're happy to help.